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You’ve just started your first job in HR and one of your company’s primary concerns is keeping track of employee hours. While it is an important part of managing your workforce, there are certain things you should avoid doing when tracking employee hours that could cause you future issues.
While you’re also tasked with ensuring that employees are following the correct procedures for logging their hours. Here are a few things to avoid when tracking employee hours:
Read on to learn more about what you need to know.
1. Unclear System
To avoid issues when tracking employee hours, it is important to have a clear and concise system in place. This system should be reviewed and updated regularly to ensure accuracy. Avoid using paper time cards as they can be easily lost or tampered with.
Make sure to factor in paid time off, holidays, and other absences when tracking hours to avoid overpaying or underpaying employees. You can check this article on how to accurately track employees.
2. Common Clock-in Errors
Avoid making common clock-in errors.
Some of the most common errors include forgetting to clock in, clocking in late, or clocking out early. These errors can easily be avoided by setting a reminder, being punctual, and ensuring that you clock out at the end of your shift. By avoiding these common errors, you can accurately track employee hours and prevent any potential losses for your business.
3. Making Assumptions and Miscommunication
Know the reason why an employee was late or absent. Always ask and get the full story before jumping to conclusions about the employee time clock. Don’t get too caught up in the details as sometimes it’s ok to just trust that an employee is honest and didn’t make any mistakes when tracking their hours.
Avoid tracking hours in a way that is different from how the employees work. This can confuse and result in inaccurate records.
Make sure to communicate with employees about their hours and how they will be tracked. This will help ensure that everyone is on the same page and avoid any surprises down the line.
Finally, don’t be afraid to talk to your employees about their hours. If there is ever any confusion, it’s always best to ask and clear things up.
4. Over and Under Tracking
Over-tracking employee hours can lead to micromanagement and can make your employees feel like they are being watched constantly. Only track employee hours when it is necessary.
The other is failing to track employee hours at all. This can lead to lost productivity and efficiency. Make sure to track employee hours regularly.
5. Unorganized and Inaccurate Records
Employee hour tracking is an important part of ensuring that your team is productive and efficient. Unorganized and inaccurate records can lead to confusion and frustration for both you and your employees. Make sure to keep accurate records of employee hours worked to make it easier to track hours and prevent any mix-ups.
Tracking Employee Hours Effectively
By following these simple tips, you can avoid these things, and you’ll be more accurate in tracking employee hours and ensuring that they’re being used effectively.
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